ALERT for Country Offices

ALERT makes preparedness easy, effective and most importantly it will save Humanitarian Agency Country Offices time and effort because:

  1. G-DACS is integrated into the ALERT system. G-DACS alerts are automatically shown on your dashboard (on the country map and based on your settings)
  2. INFORM country risk profiles and hazard prioritisation data is integrated into ALERT and visible on your dashboard. Navigate directly to priority hazards and have the latest INFORM hazards for your country directly on your screen.
  3. Select the hazards you wish to focus on, no more complex analysis required as INFORM already does this for you. There is a feature where you can add your own hazards in addition to the ones prioritised by INFORM
  4. Monitor your risks through the online hazard monitoring system. Choose your own indicators, monitoring frequency, and trigger points (ALERT does provide some useful suggestions)
  5. ALERT provides pop-up indicator monitoring alerts and reminders on your dashboard
  6. ALERT will help you track your indicators regularly so that you are aware of changes within your environment
  7. The country office can monitor country context and hazard specific indicators. You choose the indicators you wish to monitor (you are in control of your workload)
  8. ALERT has a built in seasonal calendar facility. Add information about hazards, seasons, as you would normally do, and ALERT will notify you when indicators need to be updated. The seasonal calendar is also linked to your activity calendar
  9. Link the hazard indicators to the seasonal calendar and ALERT will notify you when to monitor season driven indicators.
  10. Indicator monitoring is automatically streamlined into your activity calendar and dashboard keeping you on top of your preparedness tasks
  11. Country office ALERT level monitoring.  Scheduled “alert level” monitoring required nominated individual to confirm alert level of the country office. Three alert levels Green = OKAmber = emerging crisis and Red = imminent crisis
  12. Only the Country Director can activate the Red alert level (move to advanced preparedness)
  13.  Advanced Preparedness Activities (mandated APAs preloaded) activated based on early warning indicator monitoring and a decision by country director to activate a Red Level Alert.
  14. Activation of Red Level Alert will trigger pop-up notifications and email alerts to regional offices and HQ and donors depending of security/user parameters
  15. A Red level alert would trigger pop up alert (email) to Country Director, HQ, START Fund, Donor dashboard – depending on agency configuration
  16. A Red level alert moves the country office to advanced preparedness and an escalation of preparedness and response activities
  17. Mandated preparedness activities (Minimum and Advanced preparedness activities) that must be carried out by the country office are preloaded in ALERT and appear automatically in your country site and your dashboard
  18. Preparedness activities (Minimum and Advanced) function with traffic light system, (green =completeamber = in progress and red = unassigned). Be aware of your preparedness status at all times
  19. ALERT promotes evidence-based preparedness. Both minimum and advanced preparedness activities require evidence (document) upload to achieve green status. Task completed = check box + evidence upload = green MPA (or APA)
  20. Built in clock feature helps the country office maintain a high level of preparedness as preparedness activities must be regularly reviewed
  21. Reminder alerts – preparedness is a continuous process so preparedness activities are only valid for a specific time then they expire. When they expire you are notified, the expired activity is automatically added to your calendar and activity list for easy navigation and completion. You will also receive notification on your dashboard and email of expired activities. You will only be notified about expired activities that are your responsibility
  22. ALERT sends out regular email and dashboard notifications on expired or unassigned preparedness activities (RED) (based on your settings)
  23. Preparedness activities can be allocated to specific individuals. This means that the preparedness work load is shared across a larger group of people thus reducing the fatigue and burden often associated with emergency preparedness planning
  24. Preparedness activities and timelines are agreed, completion dates set and monitored automatically by the system. No more worrying about your preparedness status - ALERT helps you stay up to date
  25. Copy preparedness activities, especially programme and hazard related preparedness activities directly from other country offices
  26. Country Director has the ability to disable “mandated” preparedness activities that the country office is unable to complete. Disabled activities are automatically escalated to the dashboard of regional or global managers to resolve (depends how your agency operates)
  27. The ALERT traffic light system clearly demonstrates areas and gaps in preparedness enabling you to stay on top of the preparedness game
  28. Documentation archiving is directly linked to preparedness activities. Complete your preparedness activity, mark it as complete, upload your documentation and go green
  29. All your preparedness documentation stored on line for quick and easy retrieval from anywhere in the world. No more worry about forgotten and dusty plans hidden in the cupboard. ALERT helps you maintain all your documentation current, relevant and in one location.
  30. ALERT has a built in response planning process with an on-line agency approval system. Country office response plans can be approved at Country Director and Headquarters. Approved response plan means that agency approves the planned intervention and the plan can be treated as a proposal.
  31. Response plan approval is only valid for a limited time (agency determined). On expiry the plan must be reviewed and approved again to return its status to green
  32. Response plans are developed on line with easy to follow “wizard”. The system is ‘smart’ and automatically adds certain information e.g. contact details, country etc.
  33. Response plans (immediate response plans for first 6-12 weeks) developed based on possible disaster scenarios (single plan or multiple plans based on prioritised hazards). Planning format short, focused and based on what, where, who, how and budget.
  34. Response plan loaded in ALERT can be approved by your agency ahead of the disaster avoiding delays in the event of a disaster
  35. Approved response plans can be downloaded, reviewed and funded by humanitarian donors through the donor interface
  36. Allocate budget amounts to specific preparedness activities. The ALERT system then generates a consolidated preparedness budget for your country office giving you the ability to include a justifiable preparedness budget line in your annual plan
  37. The ability to allocate costs to preparedness actions – raises awareness of the cost of preparedness within the agency and with donors.  This feature also gives the country director budget negotiation leverage – no preparedness budget = inadequate preparedness
  38. Mandated preparedness activities (CHS Standards) directly linked to the Core Humanitarian Standards (CHS) are preloaded into ALERT. As you complete your preparedness activities the system monitors your preparedness against the CHS preparedness standards enabling you to determine how you are doing with respect to your country office CHS compliance. (Please note: the preparedness activities (standards) are still in the process of being developed and this will be a collaboration between CHS, ALERT and the humanitarian sector)